From Manual to Magical: Automate Employee Onboarding for Success

This is not just a meme, but a reality!

Every day, HR teams find themselves in the ocean of repetitive manual tasks. (Though best weekly planner comes to their help).

These tasks not only eat away their valuable time and resources but also affect the overall candidate experience.

However, automated employee onboarding emerges as a shining light at the end of a dark tunnel!

This automation holds the huge potential to streamline and optimize processes, reduce errors, and free up valuable time for meaningful human interactions.

In this blog, we have shared the 3 significant ways to automate the employee onboarding process effectively.

Automating the onboarding process is a strategic move that brings numerous benefits to HR professionals and organizations alike.

Here are some ways to automate the employee onboarding process:

1. Non-Tech Methods for Employee Onboarding Automation

While HRTech can significantly facilitate the onboarding process, several non-tech methods can also be used to automate employee onboarding processes.

Here are just a few common approaches.

• Streamline pre-onboarding process to save time, cost, and resources
• Develop a standardized onboarding checklist that includes all necessary tasks, paperwork, etc.
• Use templates to send pre-hire paperwork before the joining date to leverage compliance
• Prepare pre-printed paperwork packets containing all the necessary forms, agreements, and documents that new hires need to complete
• Initiate buddy or mentor programs to guide new hires, provide insights into the company culture, and answer questions
• Conduct face-to-face orientation sessions to foster a sense of belonging
• Prepare handwritten welcome notes to make new employees feel valued
• Develop personalized onboarding plans and step-by-step guides to ensure new hires receive relevant training and support

Technology can greatly enhance the efficiency of the onboarding process.

By combining these non-tech methods, organizations can easily foster positive and engaging onboarding experiences for new talents.

2. Automate Employee Onboarding through Integration

Let’s consider a real-life scenario of how integration can help automate the onboarding process.

Scenario: The process begins when a candidate accepts a job offer letter and gives their consent.

3. Embrace Automated Onboarding Digital Product

If you have specific automation requirements, well, there is no better way than to engineer an automated onboarding product.

This robust HR technology streamlines and automates the employee onboarding process, allowing HR professionals to dedicate their time to other crucial duties.

In addition, it leverages Artificial Intelligence, Machine Learning, and Workflow Automation to effectively automate various onboarding tasks.

Here are some of the key features of an automated onboarding software product.

• Digital document management
• Task automation and workflows
• Electronic signature
• Personalized onboarding portals
• Compliance and policy management
• Reporting and analytics
• Training and learning management
• IT and equipment setup
• Performance management
• Integration with HRIS and Payroll systems

Bonus Learning: When Should You Go for Automated Onboarding Software?

Deciding when to build an automated onboarding software product depends on several factors and considerations.

Here are some key points to help you determine the right time to engineer such a product:

• Scale and growth of your organization
• Resource availability
• Pain points in the current onboarding process
• Budget constraints
• Data security and compliance
• Competitive advantage
• Long-term vision
• Readiness to change

While off-the-shelf onboarding automation software are easily available in the market and may suit some businesses.

However, engineering a custom solution can offer tailored features, seamless integration, and competitive advantages.