HRTech

by Team Azilen

March 04, 2025

Best HRIS Systems for Small Businesses

You’re at a roundtable with your HR team, discussing the latest HRIS systems.

Each platform promises to simplify processes and enhance employee engagement, but the question looms large: Which one truly delivers?

As an HR professional, you know that selecting the right system goes beyond features and pricing — it’s about how it aligns with your company’s culture and growth.

So, how do you cut through the clutter? Are comprehensive solutions worth it, or do modular systems offer better flexibility?

In this article, we’ll explore the best HRIS systems for small businesses, uncovering their unique strengths and potential drawbacks.

What to Look for in an HRIS System for Small Businesses

Before exploring the best HRIS systems, let’s touch on what makes a solution suitable for small businesses:

1️⃣ Scalability: The system should grow with your company, accommodating new users and features as needed.

2️⃣ Integration Capabilities: Ensure the HRIS can easily integrate with existing tools like payroll software, applicant tracking systems, and communication platforms.

3️⃣ User-Friendly Interface: An intuitive system will reduce training time and increase user adoption.

4️⃣ Compliance Management: The HRIS should help manage compliance with labor laws and regulations, especially as your company grows and operates in different jurisdictions.

5️⃣ Cost-Effectiveness: Look for an HRIS that offers good value for its features without breaking the bank.

11 Best HRIS Systems for Small Businesses

Find out which one could become your next strategic ally in the ever-evolving landscape of human resources.

1. HiBob

HiBob is a modern HRIS designed for small and mid-sized businesses, offering a flexible and engaging platform for HR management.

It includes core HR functions like employee records, time tracking, payroll integrations, and performance management, along with social features to boost engagement.

Pros

✅ User-Friendly Interface: Simple and visually appealing platform that enhances employee engagement.

✅ Strong Customization: Allows businesses to tailor workflows, reports, and permissions.

✅ Global HR Capabilities: Supports international teams with localized compliance features.

Cons

⚠️ Limited Payroll Features: Lacks built-in payroll in some regions, requiring third-party integrations.

Pricing

HiBob offers custom pricing based on company size and needs. Businesses must contact HiBob for a personalized quote.

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HiBob Implementation Services

2. BambooHR

BambooHR is a popular choice among small companies due to its user-friendly design and robust features.

It provides a comprehensive suite of HR tools, including applicant tracking, onboarding, performance management, and reporting.

Pros

✅ Intuitive Interface: Easy for HR teams and employees to navigate.

✅ Excellent Customer Support: Highly rated customer service with live chat options.

✅ Customizable Reports: Advanced reporting features that help HR professionals make data-driven decisions.

Cons

⚠️ Limited Advanced Features: May lack some complex features found in larger enterprise solutions.

⚠️ Pricing Tiers: Some features are locked behind higher pricing tiers.

Pricing

BambooHR typically starts at around $99 per month for up to 12 employees and scales based on the number of employees and additional features.

For detailed pricing, it’s best to contact BambooHR directly for a quote.

3. Gusto

Gusto is an all-in-one HRIS system for small businesses that simplifies payroll, benefits, and employee management.

It’s especially popular among businesses looking for a solution that covers everything from hiring to retirement planning.

Pros

✅ Streamlined Payroll Processing: Automates payroll tasks, making it easy to handle even complex payroll structures.

✅ User-Friendly: Offers a simple interface for both HR teams and employees.

✅ Employee Self-Service: Employees can manage their own profiles, view pay stubs, and enroll in benefits.

Cons

⚠️ Limited International Support: Primarily geared towards U.S.-based companies.

⚠️ Basic Reporting Features: While functional, the reporting capabilities may not be as robust as other platforms.

Pricing

Gusto’s pricing starts at $40 per month plus $6 per employee for its Core plan, with additional features available at higher tiers.

4. Zoho People

Zoho People is part of the larger Zoho suite and offers a comprehensive HR management platform.

It’s particularly beneficial for small and midsize companies seeking a customizable solution that can adapt to their unique HR needs.

Pros

✅ Customization Options: Highly customizable to fit specific HR processes.

✅ Integration: Seamless integration with other Zoho products and third-party applications.

✅ Affordable Pricing: Cost-effective solution for businesses on a budget.

Cons

⚠️ Steeper Learning Curve: Some users report that the vast array of features can be overwhelming.

⚠️ Support Issues: Mixed reviews on customer support responsiveness.

Pricing

Zoho People’s pricing starts at $1 per employee per month for the Essential plan, with the pricing scaling based on the features included.

5. ADP Workforce Now

ADP Workforce Now is one of the best HRIS systems for small businesses that require a comprehensive solution for payroll, HR management, and compliance.

Pros

✅ Robust Payroll Features: Known for its payroll processing capabilities and tax compliance.

✅ Analytics and Reporting: Strong analytics tools that provide valuable insights into workforce trends.

✅ Mobile Accessibility: Employees can access their information anytime, anywhere.

Cons

⚠️ Complex Setup: Initial setup can be complicated and time-consuming.

⚠️ Higher Cost: Pricing may be higher compared to other HRIS solutions.

Pricing

ADP Workforce Now pricing varies based on the features selected and the size of the company.

A typical starting point is around $150 per month for smaller companies. For exact pricing, it’s advisable to get a customized quote from ADP.

ADP Integration Services

6. Paycor

Paycor provides a comprehensive HRIS solution that includes payroll, time and attendance, benefits, and HR management tools tailored for small companies.

Pros

✅ Integrated Payroll and HR: Combines payroll and HR management in one platform for easier access.

✅ Employee Experience Focus: Tools designed to improve employee engagement and satisfaction.

✅ Strong Customer Support: Excellent reviews for responsive customer service.

Cons

⚠️ Feature Limitations in Lower Tiers: Some advanced features require higher-priced plans.

⚠️ User Interface: Can be less intuitive compared to competitors.

Pricing

Paycor offers customized pricing based on the number of employees and selected features. Generally, prices start around $99 per month.

7. UKG Pro (formerly UltiPro)

UKG Pro is a robust HRIS system for small to large companies with comprehensive human capital management solutions.

It provides advanced functionalities for payroll, talent management, workforce management, and employee engagement.

Pros

✅ All-in-One Solution: Integrates various HR functions into a single platform, making it easier to manage HR tasks.

✅ Advanced Analytics: Offers powerful analytics and reporting tools for data-driven decision-making.

✅ User Engagement Features: Includes tools to enhance employee engagement and satisfaction.

Cons

⚠️ Complexity: Some users may find the extensive features overwhelming.

⚠️ Higher Cost: Pricing can be on the higher side compared to smaller competitors.

Pricing

UKG Pro does not publicly list pricing, as it is tailored to each organization’s specific needs.

A quote is typically provided based on the size of the company and selected features, but estimates suggest it starts at around $10 per employee per month.

UKG Integration Services

8. Greenhouse

Greenhouse is primarily an applicant tracking system (ATS) but offers a suite of features for onboarding and managing employee data.

It’s designed for companies of every size and is focused on optimizing their recruitment processes and enhancing candidate experiences.

Pros

✅ Robust Recruitment Features: Strong ATS capabilities that streamline the hiring process.

✅ Integrations: Integrates well with a variety of HR tools and platforms.

✅ User-Friendly Interface: Known for its intuitive design, making it easy for recruiters to use.

Cons

⚠️ Limited HR Functions: Primarily focused on recruitment, lacking some broader HRIS features like payroll management.

⚠️ Higher Pricing for Advanced Features: Costs can rise quickly with additional features and users.

Pricing

Greenhouse does not publicly disclose pricing.

Greenhouse Integration Services

9. Workday

Workday is a leading HRIS and financial management platform favored by many small to midsize and large organizations.

It offers a unified solution for managing human resources, talent acquisition, payroll, and employee engagement.

Pros

✅ Comprehensive Functionality: A powerful all-in-one solution for HR and finance, enabling real-time insights.

✅ User Experience: Highly rated for its modern user interface and ease of use.

✅ Strong Reporting and Analytics: Advanced analytics tools provide deep insights into workforce data.

Cons

⚠️ Cost: One of the more expensive solutions on the market, which may be prohibitive for some small businesses.

⚠️ Implementation Time: Initial setup and implementation can be lengthy and complex.

Pricing

Workday’s pricing model is not publicly available as it is highly customized based on the organization’s needs.

Workday Integration Services

10. Paychex Flex

Paychex Flex is a scalable and one of the best HRIS systems for small businesses.

It offers a comprehensive suite of tools that help manage payroll, benefits, and HR compliance all in one platform.

Pros

✅ Comprehensive Payroll Features: Known for its robust payroll processing and tax compliance capabilities.

✅ Mobile Access: Employees can access their information on the go with a mobile-friendly interface.

✅ Scalability: Can easily adapt to the changing needs of growing organizations.

Cons

⚠️ Complex Setup: Initial setup may require significant time and effort.

⚠️ Cost: Higher-tier plans can be expensive for small to midsize companies.

Pricing

Paychex Flex offers customized pricing based on company size and features selected, typically starting at $60 per month for basic services.

11. Rippling

Rippling is a modern HRIS that integrates HR and IT management into one platform.

It offers seamless payroll processing, benefits administration, and employee management, making it a unique choice for small businesses looking to simplify their HR tasks.

Pros

✅ Integrated HR and IT: Manages not only HR but also IT resources like device management and software provisioning.

✅ Fast Onboarding: Streamlined onboarding process for new hires, including setting up payroll and benefits.

✅ Customizable Workflows: Offers flexibility in managing HR workflows tailored to specific organizational needs.

Cons

⚠️ Complex Features: May be overwhelming for smaller HR teams that do not need extensive features.

⚠️ Higher Cost for Advanced Features: Advanced functionalities can increase pricing significantly.

Pricing

Rippling typically offers a base pricing model starting at around $8 per employee per month, but exact costs vary based on features and company size.

Final Words

When it comes to choosing the best HRIS systems for small businesses, the options are abundant and varied.

Each of the systems we’ve covered has its own strengths and is designed to meet different HR needs.

So, as you explore your options, it’s important to think about what matters most for your business – whether it’s managing payroll, enhancing employee engagement, or simplifying compliance.

Take the time to consider your company’s specific challenges, budget, and how you plan to grow.

The right HRIS won’t just streamline your operations; it’ll create a better experience for your employees and free up your HR team to focus on the things that matter most.

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